3 Essential Tips from your Photographer on How to Plan Wedding Day Timeline

Today on the blog we are happy to share our guest writer, Photographer Olivia Sanchez.

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Meet Olivia Sanchez

I'm an Arizona native with over 8 years of experience photographing weddings, portraits, and families. I utilize both film and digital photography to achieve a classic aesthetic that will never go out of style. I truly love being a part of and capturing people's most memorable moments! When I'm not editing or serving on my clients, you can find me spending quality time with my husband of over 3 years and our 6 month old boy, Isaac. 

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The worst nightmare of every wedding photographer is hearing back from a disappointed couple that didn’t get all the images that were important to them. We want you to get every last detail beautifully captured for you to cherish and remember. Details you spent years dreaming of and hours to plan and coordinate with your wedding team. We want to get that picture of your Grandma Jean who made the trip to be there and might not be around much longer. We want you to have gorgeous portraits of you and your sweetheart the day you became husband and wife, because those feelings and memories - your story - can be portrayed through photographs. 

If you want all those things too, and don’t want to be that disappointed bride when you receive your wedding gallery, this blog post is for you! Now, there are so many variables that photographers can’t control on your wedding day, and it definitely is a team effort to create the best photographs. Each vendor ( your venue, planner, florist, etc. ) works together to make your vision come to life! However, this advice can help you have the best chance at getting all the images that are important to you. And it all starts with having a solid timeline! I’ve put together my top 3 wedding timeline tips for having a smooth, stress-free wedding experience.


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Tip #1

Incorporate a first look!

Hear me out. I know it’s tradition to not see the bride before she walks down the isle, but more and more couples are moving away from this practice when they realize the benefits of having a first look before the ceremony. For one, the wedding day is fast paced and you will be the center of attention. Imagine seeing each other for the first time as you walk down the isle, and then immediately after you say, “I do,” being whisked from one item on the agenda to the next. Going straight into family photos, bridal party photos, and the reception with little to no time to slow down and just BE in that moment with your love, with no one clamoring to wish you congratulations. A first look allows for capturing the special anticipation of seeing each other for the first time on your wedding day, and allows you to have a sweet, intimate moment away from the crowd. Often, a first look can be followed by a few portraits, as well as getting some of the family or bridal party photos done early. This puts less pressure on your timeline later. Let’s be real, often after the ceremony it’s close to your dinner/reception time and the last thing you want to be stuck doing is taking ALL the photos. You’re probably hungry and would love to head to the party with your family and friends to celebrate! The moment you walk down the isle will be special regardless. Nothing can take away from it. Also, a first look just might be necessary depending on your ceremony time if you want to have enough light for beautiful photos!

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Tip #2

Consider an earlier ceremony time!

If I haven’t convinced you to incorporate a first look, then this tip is essential. Even the best photographers cannot bring back the sun once it has set, taking all its beautiful light with it. I once photographed a wedding with a couple whose hearts were set on not seeing each other before the ceremony. With a short ceremony set for an hour before sunset, we were already looking at a tight window to get all the formal photos done. When someone important to the bride was running late, they decided to wait to start the ceremony until their guest arrived. They exchanged vows as the sun set and we squeezed in a couple minutes of bride and groom portraits with the little light that remained. All the family and bridal portraits were taken with a flash, in less than ideal circumstances. In order to avoid something like this, I would plan for your ceremony to end at least 2 hours before sunset. This will ensure that you maximize the light for your formal group and couples photos! 

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Tip #3

Plan your timeline with margin!

You might think it will only take 20 minutes for bridal party and family photos, but plan double! Better yet, coordinate with your photographer. Your photographer will know how much time is realistic, depending on how many bridesmaids and groomsmen you have, and the size of your family. It’s always better to have extra time, versus not enough. Every wedding I’ve photographed has gotten behind SOMEWHERE in the timeline, and the margin allows you to catch up and not stress so much! 

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Enjoy ,

Olivia Sanchez

http://oliviagunnellphotography.com/

https://www.instagram.com/oliviagunnellphoto/

How to Execute the Perfect Wedding Send Off

Ashley Guice Photography

Ashley Guice Photography

We’ve all seen those stunning sparkler-saturated send-off images, or the shots of newlyweds riding off in a vintage vehicle toward the sunset...but you may not have realized that so much more goes into executing a wedding send off than just waving goodbye and calling it a night. From ensuring your guests are in the right position to capturing the perfect lighting, if you’re planning on ending your reception with a wedding send off, there are countless details to consider. We’re breaking down pro tips for ensuring your goodbye moment is as Kodak-worthy as it is memorable.


Consider lighting

Turns out, capturing the perfect wedding send off requires giving some serious thought to lighting. Most photographers will do there best with what they are given. However, we love when our photographers bring a little extra light to get the perfect shot. Also, consider where you decide to do your send-off? At each of our properties we have more than one options on where you can complete the send-off. Make sure to ask your venue the pro and cons of each area and ask about additional lighting options.

Devon Stoebe Photography

Devon Stoebe Photography

Benjamin Clifford Photography

Benjamin Clifford Photography

Goodeye Photography

Goodeye Photography

StepOn Me Photo

StepOn Me Photo


Know what your venue permits

Some venues won’t allow for anything that could be considered a fire hazard (like sparklers), or decor items that are likely to leave behind a mess for them to clean up (like streamers or confetti). Make sure your wedding planner talks to the venue ahead of time to get a feel for what’s kosher (and what’s not) when it comes to the send off. Had your heart set on sparklers but turns out they’re not permitted? Not to worry! Stafford says, “If your venue doesn't allow sparklers or streamers, I love a last dance wedding send off. Have your DJ announce that all remaining guests should circle up around you and your boo, make the song something special, but something that everyone can belt out the lines to. Once the dance is done, have someone pop on the lights and, gently, kick everyone out to the after party!”

One of our favorite DJ’s - Travis, always pumps up a send-off song, such as New York New York while doing a sparkler exit. Talk about the “feels” your guest will get with this combo!

Ashtyn Nicole Photo

Ashtyn Nicole Photo

Ashtyn Nicole Photo

Ashtyn Nicole Photo

Cindy Maiyer Photo

Cindy Maiyer Photo

Jonathan Allison Photography

Jonathan Allison Photography

Kammie Maschue Photography

Kammie Maschue Photography


Use excitement to keep your guests engaged

By the time you’re ready to execute your wedding send off, everyone may be a bit—shall we say?—boozed up. It’s important to keep their attention, and the best way to do so is by harnessing all of that playfulness and excitement that’s already in the room. Usually, DJs will continuing to get everyone excited about the send off by keeping the energy of the room high and help when it come to getting guest lined up. When doing a send-off you want everyone to think they don’t want the party to end yet, that means ending your party a little earlier than you thought making sure you have everyone excited and still present to do a sen-off. Trust us, we love when the send-off is with a large guest group still present to cheer and jump with excitement for the couple.

Jonathan Allison Photography

Jonathan Allison Photography

Shannon Worley Photography

Shannon Worley Photography

Andrea Brewster Photography

Andrea Brewster Photography

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Ashtyn Nicole Photography

Ashtyn Nicole Photography

Obviously, the most popular send-off for the pass couple of years has been sparklers. You can see why the sparkling lights are so popular for photos. However, we are seeing more brides doing other send-off options, such as out of the box idea like balloons, to the traditional bubble send-off but one of my personal favorite romantic ideas, is rose pedals tossed in the air as you walk by. Either way, the most important part of the send-off is being surrounded by family and friends as you say your goodbyes to the perfect night you’ll never forget!

Enjoy

XOXO

Emerald AZ Photography

Emerald AZ Photography

Top 10 Questions to Ask your Florist

Lovelee Photography

Lovelee Photography

So you've spent some time researching florist and you've narrowed down the search to a handful of favorites. And, hallelujah! They're available on your wedding date. Before making any final commitments though, be sure to get all the answers you need to make confident decisions.

Go into your meetings with the following 10 questions, ready to come out with all your floral worries gone.


Lovelee Photography

Lovelee Photography

1. What should I bring to our initial consultation?

Most floral designers will walk you through all of the many details they'll need to know so they can craft a preliminary quote. But, make the most of your initial consultation by arriving prepared with any questions you may have, a good idea of your floral needs, and at least a general idea of the design direction you're headed in.  

Your floral designer will ask about your location, your color palette, overall wedding style and theme, along with any floral preferences you may have. Feel free to bring photos (Pinterest Floral Board), and fabric swatches to share, as any examples like these will help them understand your vision.


Lovelee Photography

Lovelee Photography

2. What is your planning and design process? 

Each floral designer has their own unique way of managing their design process. Generally, however, once you have an initial consultation, your floral designer should be able to provide a preliminary proposal. If you decide to move forward, they'll issue a contract and request a deposit. Once a deposit has been made, your floral designer will work with you to fine tune the details as needed. They'll help you finalize your order and quantities as your wedding date nears. It's good to know what to expect throughout the planning process.  

Lovelee Photography

Lovelee Photography

3. Do you have average or starting prices?

Most designers can provide you an idea of average pricing, and many will have price lists that include starting prices. While actual pricing is always dependent on the specifics of your requests, having a general idea of average starting prices for all the things you'll need for the wedding day will help you determine whether or not a designer will fit within your budget. We always tell Brides - be up front with your budget, giving the opportunity for designers to work with you.

Lovelee Photography

Lovelee Photography

4. Do you have minimums?

Some floral designers might have minimums set for certain days of the week (or popular wedding dates), while others may set minimums based on your location or travel distance to your event. In any case, it's always good to be aware of any minimums florals designers may have in advance to be sure they align with your budget plan.

Lovelee Photography

Lovelee Photography

5. Do you offer vase rentals?

Requesting rental vases, if your designer offers this, may help to trim back unnecessary costs. If you do decide to go this route, ask your designer to design centerpieces in a way that you can easily gift the flower arrangements to guests, even without the vase, and be sure to ask your designer whether they'll return for the vases or if you'll be responsible for returning them after the event.

Lovelee Photography

Lovelee Photography

6. What other services or products do you provide?

Some floral designers may offer additional design services beyond just personals, including decor rentals for the aisle, silk floral pieces for gazebos or head table. Being familiar with their full range of services may open the door for possibilities and unique options for your big day!

Lovelee Photography

Lovelee Photography

7. Do you offer delivery and set up?

While most floral designers offer set up, knowing what to expect will help you avoid any mix up when it comes to set up on the wedding day. You may be able to save a few dollars on set up if your venue or coordinator offers set up services at no additional charge and can take care of setting up centerpieces once they've been delivered.  

Lovelee Photography

Lovelee Photography

8. What are your deposit and balance payment requirements?

Details like this are important to help you track payments and manage cash flow. As soon as you confirm your floral designer (or any vendor, for that matter!) plug important dates like these into your calendar and be sure to set alerts with enough time in advance to prepare the necessary funds for payment.  

Lovelee Photography

Lovelee Photography

9. What is the latest date that I can make any changes to my order?  

Most floral designers will need your final centerpiece counts along with any other last adjustments about two weeks before your wedding day to give them enough time to order flowers and supplies. While most designers will follow up with you when the date arrives, be sure to add this to your calendar and set up an alert to give you enough time to finalize details before this deadline has come and gone. 

Lovelee Photography

Lovelee Photography

10. What about last-minute changes?

While your balance payment will most likely be non-refundable after this point and you won't be able to remove anything from your list, some floral designers will be able to accommodate minor additions and last minute revisions. Even if a designer has a no change policy once a final order has been made, don't hesitate to ask, they may be able to help you with a creative solution for your needs. 

Now you are ready to for your appointment - don’t forget to write all the details and make sure to pull out the Pinterst Board. Designers want to make sure they have plenty of information to create your dream florals.

Enjoy

XOXO

Lovelee Photography

Lovelee Photography

Photographer: Lovelee Photography

Content: https://www.aisleplanner.com/